International Travel

Description: To request approval for international travel (including U.S. Posessions).

View the  Streamlined Travel Request & Claim Processing FlowPDF File Opens in new window  to know where to submit documents for State funded travel, Auxiliary funded travel, and multiple funded travel.

Rental Car Information: For Enterprise Rent-A-Car, see Enterprise Rent-A-Car InformationPDF File Opens in new window .


MAC users – to open the Travel forms:

1. If default PDF viewer on the MAC is Safari, change the setting to make the default viewer as Adobe Acrobat Reader

2. Save the PDF file to the desktop

3. On the desktop, press and hold the CTRL key and select the PDF file

4. Choose “Open With” and select Adobe Reader

5. Once selected (Adobe Reader will prompt the user to make Adobe Reader as the default application for PDF) select yes

*Please do not use any version of Informed Filler as the program is no longer supported.

  • Step 1:

    Complete the Travel Request FormOpens in new window  and obtain required signatures (within 4-6 weeks prior to travel and within 6-8 weeks for high hazard countries). Consult with Risk ManagementOpens in new window for international travel. Refer to Travel Policy and ProceduresPDF File Opens in new window

  • Step 2:

    Request Foreign Travel Liability InsuranceOpens in new window from California State University Risk Management AuthorityOpens in new window (CSURMA). 

  • STEP 3:

    Prior to depature date, submit approved original Travel Request and copy of the registration form to Travel Operations (CP-300) for processing. A document number will be assigned and emailed to traveler and preparer after review (state funded or state funded with ASC/IRA/CSFPF funded only). 

  • STEP 4:

    Complete a Travel Expense ClaimPDF File Opens in new window with required receipts/documentation within 60 days of the return travel date and obtain required signatures. Refer to Travel Policy and ProceduresPDF File Opens in new window for guidelines on required documents.

  • STEP 5:

    Submit approved original Travel Expense Claim and required receipts/documentation to Travel Operations (CP-300) for processing. Checks are printed and distributed every Tuesday and Thursday or sent via direct deposit.Opens in new window

Cancellation: If trip is cancelled, see Trip Cancelled InformationPDF File Opens in new window .