International Travel

Description: To request approval for international travel (including U.S. Posessions).

View the Streamlined Travel Request & Claim Processing Flow to know where to submit documents for State funded travel, Auxiliary funded travel, and multiple funded travel.

Rental Car Information: For Enterprise Rent-A-Car, see Enterprise Rent-A-Car Information PDF File Opens in new window .

USE INTERNET EXPLORER TO OPEN FORMS.

MAC users – to open the Travel forms:

1. If default PDF viewer on the MAC is Safari, change the setting to make the default viewer as Adobe Acrobat Reader

2. Save the PDF file to the desktop

3. On the desktop, press and hold the CTRL key and select the PDF file

4. Choose “Open With” and select Adobe Reader

5. Once selected (Adobe Reader will prompt the user to make Adobe Reader as the default application for PDF) select yes

*Please do not use any version of Informed Filler as the program is no longer supported.

Step 1:

Complete the Travel Request Form and obtain required signatures (within 4-6 weeks prior to travel and within 6-8 weeks for high hazard countries). Consult with Risk Management for international travel. Refer to Travel Policy and Procedures .
Step 2:

Request Foreign Travel Liability Insurance from California State University Risk Management Authority (CSURMA).
STEP 3:

Prior to depature date, submit approved original Travel Request and copy of the registration form to Travel Operations (CP-300) for processing. A document number will be assigned and emailed to traveler and preparer after review (state funded or state funded with ASC/IRA/CSFPF funded only).
STEP 4:

Complete a Travel Expense Claim with required receipts/documentation within 60 days of the return travel date and obtain required signatures. Refer to Travel Policy and Procedures for guidelines on required documents.
STEP 5:

Submit approved original Travel Expense Claim and required receipts/documentation to Travel Operations (CP-300) for processing. Checks are printed and distributed every Tuesday and Thursday or sent via direct deposit.

Cancellation: If trip is cancelled, see Trip Cancelled Information PDF File Opens in new window .

International Travel

USE INTERNET EXPLORER TO OPEN FORMS.

Step 1:

Complete the Travel Request Form and obtain required signatures (within 4-6 weeks prior to travel and within 6-8 weeks for high hazard countries). Consult with Risk Management for international travel. Refer to Travel Policy and Procedures .

Step 2:

Request Foreign Travel Liability Insurance from California State University Risk Management Authority (CSURMA).

STEP 3:

Prior to depature date, submit approved original Travel Request and copy of the registration form to Travel Operations (CP-300) for processing. A document number will be assigned and emailed to traveler and preparer after review (state funded or state funded with ASC/IRA/CSFPF funded only).

STEP 4:

Complete a Travel Expense Claim with required receipts/documentation within 60 days of the return travel date and obtain required signatures. Refer to Travel Policy and Procedures for guidelines on required documents.

STEP 5:

Submit approved original Travel Expense Claim and required receipts/documentation to Travel Operations (CP-300) for processing. Checks are printed and distributed every Tuesday and Thursday or sent via direct deposit.

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