Blanket Travel

Description: To request approval for travel within California and only to be used for the following expenses: business meals charged to a P-Card, mileage, and parking. A Blanket Travel Request must be submitted at the end of each fiscal year (July 1st to June 30th). Refer to Blanket Travel Policy Procedures.

View the Streamlined Travel Request & Claim Processing FlowPDF File Opens in new window  to know where to submit documents for State funded travel, Auxiliary funded travel, and multiple funded travel.

For requirements and authorization to drive on University business, submit forms and training as outlined in this guide: Driving on University Business.

USE INTERNET EXPLORER TO OPEN FORMS.

MAC users – to open the Travel forms:

1. If default PDF viewer on the MAC is Safari, change the setting to make the default viewer as Adobe Acrobat Reader

2. Save the PDF file to the desktop

3. On the desktop, press and hold the CTRL key and select the PDF file

4. Choose “Open With” and select Adobe Reader

5. Once selected (Adobe Reader will prompt the user to make Adobe Reader as the default application for PDF) select yes

*Please do not use any version of Informed Filler as the program is no longer supported.

  • Step 1:

    Complete a Blanket Travel RequestPDF File Opens in new window and obtain required signatures.

  • Step 2: 

    Submit approved Blanket Travel Request to Travel Operations (CP-300) for processing. A document number will be assigned and emailed to traveler and preparer after review (state funded only). A Travel Expense ClaimPDF File Opens in new window  for a Blanket Travel must be submitted on a monthly basis and only for the travel dates for that month.

  • Step 3:

    Complete a Blanket Travel Expense ClaimPDF File Opens in new window  and a Monthly Mileage Detail FormPDF File Opens in new window  within 60 days prior to the next month (i.e. July expenses must be submitted before the end of August). Obtain required signatures on the Blanket Travel Expense Claim. 

  • STEP 4:

    Submit (1) approved Blanket Travel Expense Claim, (2) Monthly Mileage Detail, and (3) required receipts/documentation to Travel Operations (CP-300) for processing. Refer to Blanket Travel Policy and ProceduresPDF File Opens in new window for guidelines on required documents.