Acquisition of Equipment

Section 4.0 CSU Fullerton Asset Management Policy Manual

 

The following are various ways of acquiring equipment for the use of university business:

  1. Purchase (Section 4.1 CSU Fullerton Asset Management Policy Manual)
    1. The purchase price includes the price of the equipment, applicable taxes, freight, and any other costs associated with preparing the equipment for its intended use.
  2. Property Purchased Jointly with Other Entities (Section 4.2 CSU Fullerton Asset Management Policy Manual)<
    1. Property purchased with a combination of the campus’ and other entities’ funds (auxiliaries, federal agencies, etc.) shall be noted on the purchase order with the amount of funds allocated from each funding source. If not stated in the agreement of purchase, these items will be recorded as CSU Property if any portion of the funds used to acquire, install, or maintain the items are from CSU sources.
  3. Donations (In Kind Gifts) (Section 4.3 CSU Fullerton Asset Management Policy Manual)
    1. Departments must coordinate with the campus Advancement department to ensure that the campus in kind gift acceptance requirements is met and the donation is properly acknowledged with appropriate authorization signatures. CSU, Fullerton University Advancement is responsible for itemizing and obtaining the fair market value of donated gifts and reporting this information to the appropriate departments and the Asset Management Office.
  4. Transfers (Section 4.4 CSU Fullerton Asset Management Policy Manual)
    1. Upon acceptance of items transferred from another campus, auxiliary organization or state agency, the campus must determine the fair market value of the asset at the time of transfer.
  5. Fabrication of Equipment (Section 4.5 CSU Fullerton Asset Management Policy Manual)
    1. Under special circumstances equipment may be constructed by campus employees. The University Department is responsible for itemizing and obtaining the fair market value of the equipment constructed and reporting this information to the Asset Management Office in writing.
  6. If any acquired equipment meets the criteria specified in Sections 2.1 and 2.2 of the CSU Fullerton Asset Management Policy Manual then the corresponding department must contact and coordinate with the Asset Management Office for tagging and inventory purposes.
  7. If the equipment has been delivered directly to the CSUF Shipping and Receiving warehouse (T-1100) the Asset Management Office will tag the equipment there if it is easily accessible. However, if the equipment is not tagged at the CSUF Shipping and Receiving warehouse due to equipment packaging, weight, size, etc. then it is the corresponding department’s responsibility to contact and coordinate with the Asset Management Office for tagging once the equipment has been taken out of its packaging and installed. If coordinating is required please contact:
    1. Asset Management Office: