Equipment Tracking, Tagging, & Inventory

Section 2.7 CSU Fullerton Asset Management Policy Manual

 

The following procedure shall be adhered to when capitalized equipment and non-capitalized equipment fall into the following matrix:

  1. Equipment Tracking, Tagging, and/or Inventory Requirements Matrix:
    List of Requirements
    Equipment Type Inventory Record (1) Tracked (2) Tagged (3) Inventoried (4)
    Capitalized Equipment (excluding modular furniture) CFS AMS X X X
    Non Capitalized Equipment        
    Firearms CFS AMS X X X
    Vehicles CFS AMS X X X
    Federally Funded Equipment CFS AMS X X X
    Sensitive Equipment (campus defined) CFS AMS X X X
    Federally Funded Equipment per ICSUAM 11005.00 (Adherence to CSU, Fullerton Policy) (TBD) X X X
    Equipment with a per unit “fair market value” of $5,000 or greater – Refer to section 6.1 CFS AMS X X X
    Equipment / Supplies with a total aggregate residual value of $5,000 or greater CFS AMS X X X
    1. The above matrix is a recap of equipment that must be tracked, tagged, and/or inventoried.
    2. The inventory record is the generic term for the software program used to record the campus acquisitions, transfers, and dispositions of CSU property. Please refer to Section 5.1 of the CSU Fullerton Asset Management Policy Manual.
    3. The equipment that is tracked is accounted for on a reasonable basis and conducted by the custodial department or other identified responsible party/department.
    4. Tagged equipment is tagged or marked with a unique identification number issued by the Asset Management Office and is recorded in the Asset Management System. The identification tag/number will be directly applied to the item unless its size and/or nature prohibit application.
    5. Inventoried equipment will be physically inventoried on a 3-year cycle. The physical inventory will be conducted by the Asset Management Office along with the responsible party/department.
  2. If an inventory record, tracking, or tagging is required please contact the Asset Management Office and please provide the corresponding department number, department name, and/or custodian’s name. If coordinating is required please contact:
    1. Asset Management Office:
  3. For more detailed Standard Operating Procedures on any equipment/property please refer to Capitalized Equipment SOP 2.1, Non-Capitalized Equipment SOP 2.2, and Sensitive Equipment SOP 2.3