Moving/Relocation Expense

Description: To request for approval of moving and relocation expenses.

  • Step 1:

    Complete Certification for Reimbursement of Moving/Relocation Expense FormPDF File Opens in new window and obtain required signatures. Refer to Moving and Relocation Expenses GuidelinesPDF File Opens in new window on required documents.

    Chartfields:
    660815 - Faculty
    660042 - Staff

    Signature: Division Head (VP/Designee) signature is required. President/President's Designee signature is required for expenses of $10,000 or more.

  • Step 2:

    Submit approved Certification for Reimbursement of Moving/Relocation Expense to Travel Operations (CP-300) for processing. A document number will be assigned and emailed to preparer after review. 

  • STEP 3:

    Refer to Moving and Relocation Expenses GuidelinesPDF File Opens in new window  for a list of Moving Companies negotiated with the University.

    If employee selects on of the moving companies/agents listed on the Moving and Relocation expenses Guidelines, complete the Relocation of Household Goods/Vendor Quotation FormPDF File Opens in new window .
    Review list of Moving Companies/AgentsPDF File Opens in new window negotiated with the University.

    After Section A, B, and C are completed on the Relocation of Household Goods/Vendor Quotation Form, the hiring department obtains the appropriate authorized approving signature in Section C on the Relocation of Household Goods/Vendor Quotation form and submits the approved form with a copy of the moving company estimate form to Travel Operations (CP-300)

    If employee does not select one of the moving company/agents listed or remits payment to the moving company/agent, attach an original itemized receipt from the moving company/agent and a copy of the bill of landing signed by the new employee to the Travel Expense ClaimPDF File Opens in new window .

  • STEP 4:

    Complete a Travel Expense Claim FormPDF File Opens in new window and attach required receipts within 30 days of arrival date and obtain required signatures. Refer to Moving and Relacation Expenses Guidelines PDF File Opens in new window on required documents and the Travel Policy and ProceduresPDF File Opens in new window .

  • STEP 5:

    Submit approved Travel Expense ClaimPDF File Opens in new window and required receipts/documentation to Travel Operations (CP-300) for processing. Checks are printed and mailed every Tuesday and Thursday or sent via direct depositPDF File Opens in new window .